The City Secretary is an officer of the City, appointed by the City Council. The Position of City Secretary is a statutory position. In addition to the statutory duties of the position, the City Secretary serves as directory of the City Secretary Department consisting of the City Secretary’s Office, Records Management, Mayor/Council services, Municipal Court and the Public Information Office. The City Secretary’s Office is responsible for the preparation and dissemination of City Council meeting agendas and packets. The City Secretary must attend every meeting of the City Council and keep accurate minutes of the proceedings, engrossing and enrolling all laws, ordinances and resolutions of the City Council.
The Office of the City Secretary is the administrative agency responsible for the care and maintenance of all City of Llano records. This office houses all legal transactions, City Council minutes, agendas, deeds, ordinances, resolutions, contracts and a vast array of other historical and regulatory information. The City Secretary is designated as the City’s Records Management Officer by state law. She is responsible for developing and administering a records retention and destruction policy, monitoring the records storage centers, overseeing the control of electronically stored records and upgrading technology to provide for efficient and economic storage of records. In addition to these duties, the City Secretary’s Office responds to requests for City records filed each year under the Texas Public Information Act. The City Secretary serves as the Chief Election Official for the City of Llano. The City Secretary provides staff support, guidance and prepares submissions to the U. S. Department of Justice for pre-clearance of election issues under the Federal Voting Rights Act.
The State of Texas Open Records Laws and the Open Meetings Act provide for access of the public to certain records and meetings of governmental entities. As such, citizens have the opportunity to view, get copies of documents, and attend meetings that fall under these acts.
Toni has been with the City of Llano since December, 2011. Although she wasn’t born in Llano, Toni has been coming to Llano for the past 23 years after marrying her husband, Kelvin, who grew up in Llano.
Prior to her coming to Llano, she was the City Secretary of Buda. In 2007, Toni earned the State recognized Texas Registered Municipal Clerk Certification No. 511. She recently obtained her first recertification and is now working towards her second recertification which is required every five years.
Toni is active in the local Chapter of City Secretary’s and is hopeful that she will be able to encourage other new City Secretaries from the State of Texas to get involved not only in their local Chapters, but also in the State recognized Texas Registered Municipal Clerks Association.
Before working for the City, Toni retired with 30 years from Southwestern Bell Telephone Company and is now on her second career.